Admin Assistant – Deema Trading company – Kuwait

• Answering calls, taking messages and handling correspondence
• Organizing and servicing meetings (producing agendas and taking minutes)
• prioritizing workloads
• Creating memos, policies as per request.
• Implementing new procedures and administrative systems
• Liaising with relevant organizations and clients
• Coordinating mail-shots and similar publicity tasks
• Logging or processing bills or expenses
• Acting as a receptionist and/or meeting and greeting clients
• Data entry for the Business cards/Calendar Meetings/Secretarial
• IT system support
• Responsible of the data entry of the project management system
• Sending formal letters to customers
• Proceed with researches for finding information for a certain projects
• Filing all the documentations properly
• Following up with the international manufacturers and suppliers
• Organizing everything in calendar (Due dates, Deadlines, Appointments and expiration dates) for all staff
• Review and fill the contracts
• Research for exhibitions and seminars
• Assist other team members in executive tasks
• Assist in the opening of tenders
• Prepare reports for management
• Complete understanding of the ERP system, give training to new staff.
• Complete control of inventory, their storage and maintenance.
• Willing to go out in necessary situations
• Replacing data entry guy when needed.
• Organizing contacts
• Aid in Inventory process when needed.
• In charge of office organization and cleanliness
• Follow up with graphic designer and website team
• Do all sort of online research


 

Job Details

Posted Date: 2019-03-25
Job Location: Al Kuwait, Kuwait
Job Role: Secretarial
Company Industry: Oil/Gas

Preferred Candidate

Career Level: Mid Career

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