Admin Head – Wazzan Educational Services – Kuwait

JOB SUMMARY Is responsible for overseeing operations and administration of the preschool. Train admin staff, implement and execute the overall business objectives and ensure smooth operations of all branches.

1. Operations

  • Ensure the standard operating procedures are followed across all branches.
  • Ensure seamless procurement of supplies and dissemination to all branches and periodic review of inventories; Academic / Non – Academic
  • Prepare the annual budget and receive the CEO signoff
  • Periodic Inventory review of uniforms, cleaning supplies, resources, furniture, etc.
  • Monthly meeting with TA supervisor to ensure TA’s are well looked after staff housing is well maintained, equipped, furnished, and all concerns are addressed in a prompt manner.  Manage hiring and performance evaluation of admin staff.
  • Manage leave, time & attendance of all admin coordinators
  • Design and circulate standard protocol to be followed for Emergency / Health & Safety Response Team (ERT) policies and procedures.
  • Create and manage academic year calendar for parents, academic and admin team.
  • Manager commissioning projects of new branches in collaboration with head office team.

2. Public Relations

  • Ensure Admin coordinator are trained on effective communication with parents/staff.
  • Design and circulate escalation matrix for possible issues and standard protocol to follow in different situations.
  • Responsible for maintaining strong relations with the community and organizing events to foster the relationships.
  • Design and circulate standard protocol to be followed incase for Ministry visitors / inspectors and maintaining the visitors’ log/comments.

3. Registration

  • Plan annual registration target for all branches and ensure its achievement through proper planning and marketing.
  • Collate monthly reports on the admission of students, tours of the premises, and disbursement of uniforms.

    4. Finance

  • Create and manage annual operational budget for all branches.
  • Management of petty cash and disbursement to all braches.
  • Collate all branches expenses and reports available funds as per established procedures to the CEO on a regular basis.
  • Review and approve purchase orders, payment requests, and processes them as per established procedures / protocols.
  • Reconciliation of all branches financial reports (receivables/expenditures) from Registration, Admin Officer, and petty cash.

5. Projects

  • Manage smooth operations of below committees and record minutes following each meeting; i. Administration Committee ii. Summer Camp Committee iii. Graduation / End of Year Celebrations Committee

    6. Performs other duties and responsibilities as assigned by the CEO.


Job Details

Posted Date: 2020-01-27
Job Location: Al Kuwait, Kuwait
Job Role: Management
Company Industry: Primary, Prep, & Secondary School

Preferred Candidate

Career Level: Management
Degree: Baccalauréat

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