Administration Assistant Supervisor – Bank of Bahrain and Kuwait – Kuwait

1-Transaction Handling:


i.Ensure accuracy in preparation of various expense vouchers, including Staff personal telephone/courier expenses on monthly basis.
ii.Prepare and payments of service contracts, insurance policies, hotel/ consultancy invoices, rents, etc in a timely & accurate manner.
iii.Process approved expense in the Financial System.
iv.Update all expenses after being processed on the GSD relevant system.

2-Administration:

i.Receiving all invoices, and ensuring that all relevant approvals are attached for payments.
ii.Preparing vouchers in a timely and accurate manner.
iii.Ensuring all payments are approved as per the authority matrix and processed in the Financial System.
iv.Registering all processed payments in the excel sheet for department tracking and recording.
v.Contact vendors for the delivery of cheques.
vi.Preparing purchase orders as per the approval on the quotations received.
vii.Ensure accurate Filing of all expense vouchers and other documents.
Ministry of Finance Tax Reports:
i.Ensuring that all Tax Clearance certificates are received and yearly renewal of the same is obtained from service contractors and suppliers.
ii.Retention amount is applied as per Ministry of Finance requirement on vendors without clearance certificates.
Key Register Maintenance:
i.Ensuring all approved custodians have signed the Key Register and the register is updated accordingly.
ii.Handling the offsite safe Keeping of duplicate keys in the department Key Cabinets and combinations.

3-Security & Control:

i.Ensure safekeeping and delivery of cheques.
ii.Monitoring and controlling timely payments to vendors.
iii.Maintaining of confidentiality of all documents.

4-Documentation:

i.Prepare departmental reports and ensure accuracy of data input.
ii.Preparing quarterly reports to Ministry of Finance on retained amount from vendors relating to Tax Clearance.
iii.Maintaining Efficient filing system of all department documents, vouchers and records.
iv.Handling Arabic/English correspondences and photocopying.

5-Policies & Procedures:

Comply with the banks relevant policies and procedures.

6-Other Duties:

The preceding statements describe the nature and level of assignments normally given incumbents. They are not an exhaustive list of duties. Additional duties may be assigned and will be back up for other staff in the Administration Department during their absence.

7-Self Development:

Attends and participates in both in-house and outside training sessions to maintain awareness of overall bank products and/or technologies to increase the skills level.

 

 

Job Details

Posted Date: 2019-04-24
Job Location: Al Kuwait, Kuwait
Job Role: Administration
Company Industry: Banking

Preferred Candidate

Career Level: Entry Level
Degree: Bachelor’s degree

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