Executive Assistant / Office Coordinator – UPFRONT HR – Kuwait


Our client is a leading multinational Consultancy company with an office based in Kuwait. This role requires extensive experience of complex diary management, across multiple time zones, at senior level.


Responsibilities

Executive Assistant

  • Plan and manage complex travel arrangements and itineraries, for very busy diaries
  • Produce and proof-read correspondence, documents, packs, and presentations frequently under tight time constraints
  • Monitor emails and respond as appropriate when required
  • Proactively screen and deal with calls and other correspondence, responsibly and professionally 
  • Effectively liaise with clients, teams and other contacts
  • Work collaboratively with EAs in a team environment
  • Administrative responsibilities including filing, maintenance of records, expenses and timesheets, CERs and invoicing, etc.

Office Coordinator

  • Manage a team of office services personnel, including coaching, developing, and evaluating individual team members and overseeing the delivery of support
  • Oversee outsourced building services where applicable, including janitorial, mailroom, security, and property management
  • Serve as primary liaison with consultants, administrative departments, and property management personnel on office-related needs
  • Maintain physical space, including supervising internal staff, external contractors, vendors and suppliers, monitoring contracts for compliance, and performing quality control inspections
  • Interface with building management in all aspects of facilities administration
  • Work with Firm Real Estate and cell leadership in acquisition of space and lease negotiations
  • Oversee construction efforts, including negotiating architect/construction contracts, managing the budget, leading design team, and supervising build-out
  • Lead periodic reviews of locations services to ensure level service, safety and value for money

Job Details

Posted Date: 2020-02-12
Job Location: Al Kuwait, Kuwait
Job Role: Administration
Company Industry: Business Consultancy Services

Preferred Candidate

Career Level: Management
Nationality: United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen

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