Jobs

Executive Assistant – Project Management Coordinator – Black Pearl Management and Human Resource Consulting LLC – United Arab Emirates

Our client, a well-known company is looking to hire an Executive Assistant – Project Management Coordinator.
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<br />The successful candidate will help drive organizational effectiveness by providing administrative support, and project management duties. Responsibilities will include developing & implementing business processes, tracking & supporting initiatives for business operations, and ensuring appropriate milestones & measurements are monitored & tracked. This position must also ensure that all internal and external communications are handled in a professional manner.
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<b>Job Responsibilities</b>
<br />Handle all day-to-day activities which includes answering phones, scheduling meetings, maintaining calendars and files, composing and disseminating correspondence, and other duties as assigned.
<br />Keep the Director well informed of upcoming commitments and responsibilities and follow up appropriately.
<br />Serve as the primary point of contact for internal and external constituencies at headquarters office.
<br />Build relationships, work professionally and interact with executive team, company employees, partners
<br />Balance priorities for the efficient flow of work, and meet deadlines in a high-paced, busy office.
<br />Think & work independently, be proactive, handle confidential information, and work effectively with a positive attitude.
<br />Work collaboratively and use initiative to ensure pending matters are completed with high quality in a timely manner.
<br />Plan, direct, coordinate, monitor, and report activities of multiple projects to ensure timely completion of initiatives.
<br />Maintain and update key contact information regularly and have available for quick reference.
<br />Provide assistance in development of meeting agendas, presentation materials, deliverables, and follow-up items.
<br />Manage and oversee special projects as assigned; represent the company positively in all situations.
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<br />Requirements
<b>Qualifications:</b>
<br />Candidate must be a bachelor’s degree holder
<br />Minimum of 4 years of experience in an Executive Assistant role with proficiency in Project Coordination
<br />Knowledge and experience in IT projects are preferred
<br />Experience coordinating projects and programs with cross-functional business units and external providers.
<br />Exceptional knowledge of all Microsoft applications including Outlook, Word, Excel, PowerPoint, Project, and Access
<br />Quick-thinker, anticipates/solves issues with excellent organizational, decision-making
<br />Strong technical competence with ability to quickly learn new software and technology
<br />Superior written and verbal communication skills; ability to effectively influence others at all levels of the organization
<br />Ability to exercise good judgment in a variety of situations and maintain confidentiality of sensitive matters
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<br />To know more about our current vacancies, please visit our website – www.blackpearlconsult.com
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Job Details

Posted Date: 2019-03-07
Job Location: Abu Dhabi, United Arab Emirates
Job Role: Administration
Company Industry: Financial Services

Preferred Candidate

Career Level: Director/Head

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