Executive Secretary – Emirates Neon Group – Dubai, United Arab Emirates

Secretarial Support

Maintain calendar of activities, time management, reminders, client and department meetings, conferences and exhibitions, takes dictation and prioritize matters and handle accordingly, Screen incoming calls external & internal, assist guests & clients, travel arrangements prepare itineraries and ensure confidentiality of the data at all levels.
Manage business email and WhatsApp account and to respond effectively.
Manage personal (medical bills, vehicles, family visas, telephone bills, electricity bills, club membership, etc.)

Sales Support
Handles client inquiries, prepare quotations/proposals with site presentations as per client requirements according to the instructions.
Follow up confirmations, LPOs, Work Order Processing, Artwork coordination, Municipality Approvals, coordinate production, and Maintenance.
Prepare Invoicing and follow up collection.

Admin and Operations
Handle office Petty Cash, company stamps, and act as custodian of the office.
Maintain electronic and paper records ensuring data is organized and easily accessible and act as custodian of files.
Work closely with key departments such as Finance, HR, IT, Production, Stores, Prints, Maintenance, Sales, and Legal Department for daily, weekly, and monthly meetings.
Anticipate and execute any other duties, including functional responsibilities and special projects assigned.

Job Details

Posted Date: 2020-07-12
Job Location: Sharjah, United Arab Emirates
Job Role: Administration
Company Industry: Advertising

Preferred Candidate

Career Level: Mid Career
Degree: Master’s degree

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