Duties and Responsibilities:
- Calendar, meetings management (scheduling, sending reminders, managing logistics and organizing catering).
- Serve as a focal contact person of intercontinental regions.
- Produce correspondence, presentations, meeting agendas, e-mails and any external mailings.
- Coordinate travel arrangements and relocation/emigration formalities (when required).
- Process expense reports and reimbursement claims.
- Manage all preparation aspects of agenda/events/conferences/team meetings.
- Support with purchasing processes: negotiating with suppliers, obtaining quotes, processing POs.
- Upon request, coordinate some tasks with facilities management and IT team.
- Handle highly confidential and sensitive information.
Desired Characteristics:
- Extremely well organized, with attention to details, yet able to multi-task in an environment of changing priorities.
- Intellectually sharp, able to grasp concepts and think/learn quickly.
- Understanding of lean concepts: continuous improvement by making incremental and sustainable changes.
- Calm under pressure
- Team player
- Familiarity and working knowledge of Intranet, OneHR, Concur and other relevant applications will be highly desirable.
Job Details
| Posted Date: | 2024-05-17 |
| Job Location: | United Arab Emirates – Dubai |
| Job Role: | Administration |
| Company Industry: | Recruitment & Employee Placement Agency |
